Executive Assistant (4796)

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Job Detail

  • Consultant Luke Chaplin
  • Type Full time
  • Product Sector Building Envelope / Build Systems
  • Benefits 25 Days + Bank Holidays, Private Health Cover/Private Pension Scheme, Monday – Friday 8.30am – 5pm
  • Vacancy id 4796
  • Salary Details £30k

Job Description

We are retained by one of the leading education property consultants in the UK. Our Clients are proud to be partners with some of the sector’s most influential organisations. Their team is dedicated to designing and creating inspiring, sustainable spaces where people learn, work and play.

Their growing architectural team is delivering an exciting and diverse portfolio of projects throughout the UK and they have an immediate need for highly motivated and technically proficient architectural staff to work on projects at all RIBA stages.

Key Responsibilities:

  • Using their Project Information Management (PIM) system for key tasks including:
  • Setting up new clients, contractors and suppliers and ensuring these are approved
  • Setting up and helping to maintain new queries and projects
  • Assisting in generating time and task reports
  • Raising Purchase Orders and processing purchase invoices
  • Assisting the Design Team with uploading and issuing drawings/documents
  • Downloading and filing received documents from external contacts
  • Updating & Maintaining Team fee projections
  • Raising project fee invoices
  • Assisting with the submission and regular monitoring of statutory applications such as planning applications and Building Regulation submissions
  • Obtaining quotations for specialist surveys, reports and investigations
  • Attending Team meetings, preparing minutes, typing minutes/notes
  • Booking accommodation/transport
  • Adhoc duties

Key skills:

  • Excellent written and verbal communication skills
  • Personable and professional manner
  • Organised and proactive approach
  • Ability to prioritise and multitask
  • Resourcefulness
  • Flexibility and adaptability
  • Discretion and trustworthiness
  • Proficient in MS Office suite and the ability to learn company-specific software/systems

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